feat: Enhance document synchronization logic to continue syncing after collection activation

services/aiknowledge_sync_utils.py

@@ -144,7 +144,8 @@ class AIKnowledgeSync(BaseSyncUtils):
                     }
                 )
 
-                collection_id = collection['id']
+                # XAI API returns 'collection_id' not 'id'
+                collection_id = collection.get('collection_id') or collection.get('id')
 
                 # Update EspoCRM: Set datenbankId + change status to 'active'
                 await espocrm.update_entity('CAIKnowledge', knowledge_id, {
@@ -154,8 +155,10 @@ class AIKnowledgeSync(BaseSyncUtils):
                 })
 
                 ctx.logger.info(f"✅ Collection created: {collection_id}")
-                ctx.logger.info("   Status changed to 'active', next webhook will sync documents")
-                return
+                ctx.logger.info("   Status changed to 'active', now syncing documents...")
+                
+                # Continue to document sync immediately (don't return)
+                # Fall through to sync logic below
 
             # ═══════════════════════════════════════════════════════════
             # CASE 2: DEACTIVATED → Delete Collection from XAI
@@ -201,14 +204,15 @@ class AIKnowledgeSync(BaseSyncUtils):
                 return
 
             # ═══════════════════════════════════════════════════════════
-            # CASE 4: ACTIVE → Normal Sync
+            # CASE 4: ACTIVE → Normal Sync (or just created from NEW)
             # ═══════════════════════════════════════════════════════════
-            elif activation_status == AIKnowledgeActivationStatus.ACTIVE.value:
+            if activation_status in (AIKnowledgeActivationStatus.ACTIVE.value, AIKnowledgeActivationStatus.NEW.value):
                 if not collection_id:
                     ctx.logger.error("❌ Status 'active' but no datenbankId!")
                     raise RuntimeError("Active knowledge without collection ID")
 
-                ctx.logger.info(f"🔄 Status 'active' → Syncing documents to {collection_id}")
+                if activation_status == AIKnowledgeActivationStatus.ACTIVE.value:
+                    ctx.logger.info(f"🔄 Status 'active' → Syncing documents to {collection_id}")
 
                 # Verify collection exists
                 collection = await xai.get_collection(collection_id)
@@ -226,10 +230,10 @@ class AIKnowledgeSync(BaseSyncUtils):
                         'datenbankId': collection_id
                     })
 
-                # Sync documents
+                # Sync documents (both for ACTIVE status and after NEW → ACTIVE transition)
                 await self._sync_knowledge_documents(knowledge_id, collection_id, ctx)
 
-            else:
+            elif activation_status not in (AIKnowledgeActivationStatus.DEACTIVATED.value, AIKnowledgeActivationStatus.PAUSED.value):
                 ctx.logger.error(f"❌ Unknown aktivierungsstatus: {activation_status}")
                 raise ValueError(f"Invalid aktivierungsstatus: {activation_status}")
 

steps/vmh/aiknowledge_sync_event_step.py

@@ -74,7 +74,7 @@ async def handler(event_data: Dict[str, Any], ctx: FlowContext[Any]) -> None:
         ctx.logger.error("=" * 80)
         ctx.logger.error("❌ AI KNOWLEDGE SYNC FAILED")
         ctx.logger.error("=" * 80)
-        ctx.logger.error(f"Error: {e}", exc_info=True)
+        ctx.logger.error(f"Error: {e}")
         ctx.logger.error(f"Knowledge ID: {knowledge_id}")
         ctx.logger.error("=" * 80)